National Guidance updates; DfE mobile phone guidance; grants and funding; Leadership e-learning and more from EVOLVE Advice.͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ ͏‌ 

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EVOLVE Advice

From your educational visits specialists

22 February 2024

Welcome/Croeso to the EVOLVE Advice Digest!

In this issue, we look at:

  • National Guidance updates

  • DfE guidance on mobile phone use (educational visits)

  • ICYMI - Medical emergencies - Advice Online article

  • Funding webinar – recording now available

  • Funding: Get Out! Grant coming soon

  • Featured training: Heads and Governors eLearning

We’d love to hear your ideas for content you’d like to see in the Digest. Email marketing@evolveadvice.co.uk with your feedback.

 

Latest OEAP National Guidance updates

The following documents from OEAP National Guidance have been recently updated or created.

3.2d Approval of Leaders - this guidance has been updated to clarify that in certain circumstances, school visit/activity leaders may not be qualified teachers. Leaders must meet employer requirements.

4.4p Visits and the Environment is a new guidance document on how to minimise the environmental impact of educational visits.

6w FAQs mobile phones on visits (see below for more on mobile phone guidance)

New guidance on information and consent

8.1e Model Parental Information and Consent Form - a new document which can be used as an example for creating consent forms for parents/carers of educational visits participants under the age of 18. It includes sections for collecting health and medical information as well as requiring parents/carers to give consent related to participation in activities, going overseas, medical treatment, photography and more. The OEAP notes that the form should be tailored to your specific school setting and visit. Other relevant National Guidance related to consent is: 4.3d Parental consent and informing parents; and 4.4j Participant information and data protection

For a full list of new and updated guidance, and details of the changes, click the button below.

 OEAP NATIONAL GUIDANCE UPDATES 
 

Important DfE updates

Mobile phones in schools - how does the new guidance apply to educational visits?

The Department for Education has published new guidance on how to develop, implement and maintain a policy that prohibits the use of mobile phones in school. This guidance should be read alongside the guidance on behaviour in schools and keeping children safe in education.

Within the guidance is a section of relevance to educational visits. It states:

"Schools should determine how they wish to manage the use of mobile phones by pupils on residential trips or trips outside of the normal school day. Schools should ensure that pupils’ educational experience on a school trip is not disrupted by the presence of mobile phones and should consider prohibiting or restricting their use".

We would encourage schools to work with your adviser on a policy and code of practice that suits your school and visits, and takes into account your employer’s policies too. Some of areas to consider in your school policy are:

  • lost/broken/stolen devices

  • bullying

  • staying up late playing games/texting/calling – disturbing others in the room

  • access to inappropriate content

  • contact with strangers via games, social media etc.

  • unwanted/inappropriate sharing on social media

  • excessive communication with home to the detriment of the experience

  • no escape from being ‘connected’

  • control of information in an emergency

  • phones used for monitoring medical conditions

In addition, OEAP National Guidance has published FAQs on using mobiles phones on visits. Guidance 6w FAQs: mobile phones on visits discusses the balance of risks and benefits of mobile phone use during a visit and includes helpful signposting to other relevant National Guidance documents.

If you have questions related to this guidance and how to implement it, speak to your Educational Visits Adviser. EVOLVE Advice clients can email advice@evolveadvice.co.uk.

 LEARN MORE 
 

In case you missed it - this has been our most popular advice article to date….

Managing medical emergencies on educational visits

Advice on how to prevent and manage medical emergencies on educational visits. This article includes lessons learned from the coroner’s report into a fatality on an overseas visit.

 READ ARTICLE 

Spread the word

This Evolve Advice Digest is available to all EVCs, Visit Leaders, SLT and anyone else involved in educational visits. If you know someone who would benefit from receiving news and updates from us, please share this link so they can sign up.

Follow us on our socials to stay in touch all year round and keep up with educational visits news.

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Funding webinars

RECORDING NOW AVAILABLE: Money Matters: Funding Your Educational Visits (delivered live, 14 February 2024)

WATCH THE VIDEO

In this live webinar (now available for a limited period on demand) we explore how to audit your school’s educational visits programme to understand the costs and benefits of your visits, enabling you to adapt plans and help your school families to prepare for the cost of visits over time. Our Adviser, Emma provides practical suggestions for schools to help identify sources of funding or ways to find, allocate or raise funds to enable children and young people to experience life-changing educational visits.

Webinar: How to raise money for free with easyfundraising

28 February 2024 at 3.30pm

Join Easyfundraising’s Education Partnerships Manager, Jo Lane, for an overview of the fundraising platform which enables your parents and school community to raise money when they shop online, at no extra cost to themselves or you.

Easyfundraising has calculated that a school could raise £315 towards visits from just one person buying their annual one-off purchases like car, home, pet insurance, and broadband. Jo will show you how to get started and how to make easyfundraising work for you all year, so that you can raise vital extra funds for your educational visits.

Find out more about easyfundraising on our Funding Finder webpage.

REGISTER FOR THE WEBINAR

 

More Wednesday Workshops - don’t miss out

Emma’s funding workshop is part of a series of free webinars on challenges related to educational visits. They are delivered by Educational Visits Advisers from EVOLVE Advice, with contributions from our partners.

  • March 20 – Teamwork makes the dream work: how to get the best from your visit team.

  • April 17 – Get the green light: making the case for educational visits.

  • May 15 – I didn’t know it could do that! Save time and get maximum value from your EVOLVE system.

 RESERVE YOUR PLACE 
 

Funding: Get Out! Grants

The 2024 Get Out! Grant will be launching at the end of February. In 2024, EVOLVE Advice will be giving 10 grants of £500 to support schools with their educational visits. We’ll alert you online, via social media and in this newsletter once applications are open. You’ll have until June to submit your application and the grants will be awarded in September.

Featured Training

Leadership e-Learning Academy

Are you confident that your senior leaders and governors understand their responsibilities related to educational visits?

We’ve introduced a new e-learning course to give senior leaders in schools and Trusts an overview of their respective responsibilities and the confidence to oversee this important part of school life. The course covers compliance; health and safety; National Guidance; preparing for and dealing with emergencies; and risk management.

Educational Visits Essentials for Heads and Senior Leaders - Available now. On demand e-learning. £25 + VAT @ 20%.

Governor Educational Visit Essentials - Coming soon.

 LEARN MORE 

We also provide EVC Training; Visit Leader Training and e-learning; Snowsport Visits Training, Risk Assessment for Educational Visits and Visit Emergencies Training.

 FIND COURSES 

Looking for new ways to fund your visits? Visit our funding finder to learn more about easyfundraising.

EVOLVE Advice Ltd

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EVOLVE Advice Ltd, 21 Market Place, Long Buckby, NN6 7RR

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