Top Tips for Hot Trips

With temperatures expected to rise during the summer months, schools should consider the impact of hot weather when planning educational visits and outdoor activities.

The weather is an important consideration when planning an outdoor activity, but most visits will be planned before a reliable weather forecast is available. As a result, visit leaders are encouraged to involve weather considerations into their planning and have plans in place should conditions become unsafe.

If in doubt, don’t go out. No trip is worth a child’s (or adults) health.

EVC Magazine is landing in schools this week

Inside, you'll find features on supporting autistic children on visits, and How providers are meeting the demand for SEND-friendly visits. We ask who needs to be involved, when planning an inclusive trip; and how to manage a critical incident during a visit.

Also in this edition

• NATIONAL GUIDANCE: latest updates and a spotlight on Inclusion, Travel, Visit Planning and Supervision.

• INSPIRATION: why one school is putting outdoor adventures at the heart of its curriculum.

• ACCESSIBILITY: how visits and venues are being adapted to be accessible to everyone.

• TRAVEL: changes to border rules when travelling to Europe

• PLUS: meet our EVC of the year, CPD opportunities, and more.

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Festival of Education 2 & 3 July 2026

We're exhibiting at the Festival of Education on 2 and 3 July 2026 at Wellington College and would love to see you. If you're attending, visit us at Stand B15 for advice and a chat with our team.

Pop by and grab a free barista made coffee and the latest copy of The EVC Magaizne from The EVC Magazine Outdoor Staffroom next to our stand.

Immersive Visit Leader Training - Apply by 3 July

Apply for a chance to join a fully funded training visit to Normandy with EVOLVE Advice and PGL Beyond, 19–21 November. Twenty eligible applicants will be selected at random and offered a free place.

Delivered by experienced Educational Visits Advisers, the training covers all content from EVOLVE Advice’s accredited Visit Leader course, with scenario-based tasks and group exercises. You'll also experience the accommodation, activities and excursions enjoyed by school groups, and meet the teams behind successful educational visits.

Eligibility: Open to those leading or supporting educational visits in schools or educational settings. One participant per school will be allocated in the initial selection phase. Travel, accommodation, meals, activities and training materials are all included.

Full Terms & Conditions are available at: https://r1.dotdigital-pages.com/p/33PP-ND2/evolve-vl-trip-ts-cs

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Catch up on Demand: Adventurous activities on educational visits

In this webinar, you’ll learn how to identify an ‘adventurous activity’; what to ask your provider; when and why AALA licences apply; insurance; contracts and waivers; and how to navigate the approval process.

The Visit Leader training course is designed to equip staff with the key requirements to become a competent Visit Leader.

Book your place on the last Visit Leader Training of the academic year on 8 July.

The course provides a firm foundation for those leading educational visits of all types, including overseas travel, residential stays and adventurous activities. Visit Leader Training is focused on active risk assessment and group management on educational visits and offsite activities.

View all course dates - search by date or filter by type of course.

Subscribe to these specialist magazines for more educational visits advice and inspiration. The EVC Magazine by EVOLVE Advice and School Travel Organiser Magazine by Yandell Publishing.

This publication includes a general summary of guidance. It should not replace advice tailored to your specific circumstances.

www.evolveadvice.co.uk