Privacy Policy - Grab a cup of tea and have a read..
We are committed to protecting your personal information and being transparent about what we do with it, no matter how you interact with us. That’s whether you want to work for us or use our services, want information, training or want to learn more about what we do.
We are committed to using your personal information in accordance with our responsibilities. We are required to provide you with the information in this Privacy Notice under all applicable data protection and privacy legislation in force from time to time in the UK including the UK GDPR; the Data Protection Act 2018 (DPA 2018) (and regulations made thereunder) and the Privacy and Electronic Communications Regulations 2003 (SI 2003/2426) as amended.
We won’t do anything with your information you wouldn’t reasonably expect.
Processing of your personal information is carried out by or on behalf of EVOLVE Advice Ltd
This notice, together with our website terms and conditions and our cookies policy tells you about how we collect, use and protect your personal information.
If you have any queries about our Privacy Notice, please get in touch with our Information Governance team: 01327 437170
Please read this Privacy Policy carefully.
Definitions and Interpretation
1. In this Privacy Policy, the following definitions are used:
Data - collectively all information that you submit to EVOLVE Advice Ltd via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
Data Protection Laws - any applicable law relating to the processing of personal Data, including but not limited to the GDPR, and any national implementing and supplementary laws, regulations and secondary legislation;
GDPR - the UK General Data Protection Regulation;
EVOLVE Advice Ltd, we or us - EVOLVE Advice Ltd, a company incorporated in England and Wales with registered number 10811635 whose registered office is at 21 Market Place, Long Buckby, Northamptonshire, NN6 7RR;
User or you- any third party that accesses the Website and is not either (i) employed by EVOLVE Advice Ltd and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to EVOLVE Advice Ltd and accessing the Website in connection with the provision of such services; and
Website - the website that you are currently using, https://evolveadvice.co.uk, and any sub-domains of this site unless expressly excluded by their own terms and conditions.
2. In this Privacy Policy, unless the context requires a different interpretation:
a. the singular includes the plural and vice versa;
b. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this Privacy Policy;
c. a reference to a person includes firms, companies, government entities, trusts and partnerships;
d. "including" is understood to mean "including without limitation";
e. reference to any statutory provision includes any modification or amendment of it;
f. the headings and sub-headings do not form part of this Privacy Policy.
Scope of this Privacy Policy
3. This Privacy Policy applies only to the actions of EVOLVE Advice Ltd and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.
4. For purposes of the applicable Data Protection Laws, EVOLVE Advice Ltd is the "data controller". This means that EVOLVE Advice Ltd determines the purposes for which, and the manner in which, your Data is processed.
Data Collected
5. We may collect the following Data, which includes personal Data, from you:
a. name;
b. job title;
c. contact Information such as email addresses and telephone numbers;
d. demographic information such as postcode, preferences and interests;
e. financial information such as credit/debit card numbers;
f. IP address (automatically collected);
g. web browser type and version (automatically collected);
h. operating system (automatically collected);
in each case, in accordance with this Privacy Policy.
How We Collect Data
6. We collect Data in the following ways:
a. data is given to us by you; and
b. data is collected automatically.
Data That is Given to Us by You
7. EVOLVE Advice Ltd will collect your Data in a number of ways, for example:
a. when you contact us through the Website, by telephone, post, e-mail or through any other means;
b. when you register with us and set up an account to receive our products/services;
c. when you complete surveys that we use for research purposes (although you are not obliged to respond to them);
d. when you enter a competition or promotion through a social media channel;
e. when you make payments to us, through this Website or otherwise;
f. when you elect to receive marketing communications from us;
g. when you use our services;
in each case, in accordance with this Privacy Policy.
Data That is Collected Automatically
8. To the extent that you access the Website, we will collect your Data automatically, for example:
a. we automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.
Our Use of Data
9. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
a. internal record keeping;
b. improvement of our products/services;
c. transmission by email of marketing materials that may be of interest to you;
d. contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or update the Website;
e. to ensure the EVC Register is up to date (see EVC Register below);
in each case, in accordance with this Privacy Policy.
10. We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed "Your rights" below).
11. For the delivery of direct marketing to you via e-mail, we'll need your consent, whether via an opt-in or soft-opt-in:
a. soft opt-in consent is a specific type of consent which applies when you have previously engaged with us (for example, you contact us to ask us for more details about a particular product/service, and we are marketing similar products/services). Under "soft opt-in" consent, we will take your consent as given unless you opt-out.
b. for other types of e-marketing, we are required to obtain your explicit consent; that is, you need to take positive and affirmative action when consenting by, for example, checking a tick box that we'll provide.
c. if you are not satisfied with our approach to marketing, you have the right to withdraw consent at any time. To find out how to withdraw your consent, see the section headed "Your rights" below.
12. When you register with us and set up an account to receive our services, the legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
Who We Share Data With
13. We may share your Data with the following groups of people for the following reasons:
a. relevant authorities - To comply with any legislation such as to facilitate the detection of crime or the collection of taxes or duties;
b. The EVC Register - To ensure a publicly searchable database as a way of evidencing EVC credentials.
in each case, in accordance with this Privacy Policy.
Keeping Data Secure
14. We will use technical and organisational measures to safeguard your Data, for example:
a. access to your account is controlled by a password and a user name that is unique to you.
b. we store your Data on secure servers.
c. payment details are encrypted using SSL technology (typically you will see a lock icon or green address bar (or both) in your browser when we use this technology.
15. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: info@evolveadvice.co.uk.
16. If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org Get Safe Online is supported by HM Government and leading businesses.
Data Retention
17. Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this Privacy Policy or until you request that the Data be deleted.
18. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.
Your Rights
19. You have the following rights in relation to your Data:
a. Right to access - the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is "manifestly unfounded or excessive." Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
b. Right to correct - the right to have your Data rectified if it is inaccurate or incomplete.
c. Right to erase - the right to request that we delete or remove your Data from our systems.
d. Right to restrict our use of your Data - the right to "block" us from using your Data or limit the way in which we can use it.
e. Right to data portability - the right to request that we move, copy or transfer your Data.
f. Right to object - the right to object to our use of your Data including where we use it for our legitimate interests.
20. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: info@evolveadvice.co.uk.
21. If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner's Office (ICO). The ICO's contact details can be found on their website at https://ico.org.uk/.
22. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.
Transfers Outside the United Kingdom and European Economic Area
23. Data which we collect from you may be stored and processed in and transferred to countries outside of the UK and European Economic Area (EEA). For example, this could occur if our servers are located in a country outside the UK or EEA or one of our service providers is situated in a country outside the UK or EEA.
24. We will only transfer Data outside the UK or EEA where it is compliant with data protection legislation and the means of transfer provides adequate safeguards in relation to your data, e.g. by way of data transfer agreement, incorporating the current standard contractual clauses adopted by the European Commission.
25. To ensure that your Data receives an adequate level of protection, we have put in place appropriate safeguards and procedures with the third parties we share your Data with. This ensures your Data is treated by those third parties in a way that is consistent with the Data Protection Laws.
Links to Other Websites
26. This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This Privacy Policy does not extend to your use of such websites. You are advised to read the Privacy Policy or statements of other websites prior to using them.
Changes of Business Ownership and Control
27. EVOLVE Advice Ltd may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of EVOLVE Advice Ltd. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use the Data for the purposes for which it was originally supplied to us.
28. We may also disclose Data to a prospective purchaser of our business or any part of it.
29. In the above instances, we will take steps with the aim of ensuring your privacy is protected.
General
30. You may not transfer any of your rights under this Privacy Policy to any other person. We may transfer our rights under this Privacy Policy where we reasonably believe your rights will not be affected.
31. If any court or competent authority finds that any provision of this Privacy Policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this Privacy Policy will not be affected.
32. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
33. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.
Changes to This Privacy Policy
34. EVOLVE Advice Ltd reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the Privacy Policy on your first use of the Website following the alterations. You may contact EVOLVE Advice Ltd by email at info@evolveadvice.co.uk.
This Privacy Policy was updated on 30 November 2023.
Some useful links
- Information Commissioner's Office
- GDPR Guidance for Schools (DfE) (Video: 6 minutes)
- DfE Data Protection Toolkit for Schools
The EVC Register
The EVC Register is a register of trained Educational Visits Coordinators (EVCs), which keeps a record of individuals who have received training and certification from a reputable provider. The register is a way to ensure that schools and educational establishments have trained individuals overseeing educational visits.
Being on The EVC Register signifies that an individual has completed the necessary training as recommended by the Department for Education, OEAP National Guidance and is prepared to oversee educational visits.
Attendees of our EVC courses have been/will be added to The EVC Register automatically. They are notified when they are added. Users have full control over their publicly visible data.
Users can amend their details by following the below steps:
sign up for an account here https://evcregister.evolveadvice.co.uk
Navigating to their profile
Selecting ‘privacy/visibility’
Selecting ‘go to my wallet’
Navigating to the EVC Course credential
Select ‘Privacy'
Select ‘Private’.
The user will remain on the register but will not be visible to the public. To be removed fully from the register a user can contact EVOLVE Advice Ltd and ask for their right to be forgotten.
Email disclaimer
EVOLVE Advice is a limited company registered in England and Wales.
Registered number: 10811635.
Registered office: The Old Bank, 21 Market Pl, Long Buckby, Northampton NN6 7RR
Email Disclaimer
This e-mail, and the information it contains, are confidential and may be privileged. If you have received this in error please notify the sender immediately and then destroy this email. You should not copy it for any purpose, forward it, or disclose it to any other person without the expressed permission of the sender. Any statements made in this email are subject to contract and are not intended to be legally binding unless expressly stated otherwise. Please note that you accept this email at your own risk. We cannot accept any liability for any loss or damage sustained as a result of software viruses. It is your responsibility to carry out such virus checking as is necessary before opening any attachment.