Conference Q&A - key themes and learnings from our speakers.

This workshop explores how inclusive outdoor learning and flexible qualification pathways can widen access for learners who may struggle in traditional educational environments. 

Delegates will explore practical examples from our Ofqual-regulated Level 1 and Level 2 qualifications. The session will share how flexible, scaffolded approaches can support EOTAS, home-educated and neurodivergent learners to access conservation, sustainability and outdoor learning while working towards recognised qualifications and future pathways.

From September 2026, schools have a legal duty to support pupils with allergies. This session explores what the new statutory guidance means for education visits specifically, and equips you with the practical tools to manage allergy safely and confidently, wherever you go

This session explores how schools can confidently deliver overseas visits while meeting rising safety and safeguarding expectations. Outlining what effective safety management looks like, clarifies school and provider responsibilities, and highlights how STF-accredited partners reduce risk—offering practical guidance and reassurance to support safe, successful international travel.

This session examines risk management on DofE expeditions and their outcomes, including remote supervision, risk assessments, and inclusion. It also explores different expedition delivery models and the use of AAP, while offering practical tips and developing an action plan.

This practical workshop will explore how schools can harness their local learning area to enrich and deliver curriculum learning. Delegates will gain insight into how nearby environments can provide accessible, low-cost opportunities to extend learning beyond the classroom.

This talk will provide a brief overview of the four areas of difference that most autistic children and young people experience and how these areas of difference may impact an autistic child’s experience of education visits. It will then focus on a range of practical strategies and resources that practitioners could use to develop more autism-inclusive educational visits in the future. 

Parent and carer anxiety about risk is a growing challenge for schools. In this session, experienced Headteacher Eddie Aylett shares his experience and strategies to help you support parents and carers to see the value of adventurous visits.

Find out how EVOLVEplus enables you to reduce administrative burden, improve the accuracy of key information and maintain clear oversight of consent, communication and pupil needs.

EVOLVE Advice Advisers will focus on three hot topics: Waivers,
European Travel and Inclusion. They will use real examples to highlight the key
elements of what to consider for educational visits.

We’re joined by a legal expert with experience in school travel to look at how to approach planning, communication with parents/carers and risk management to support inclusive practice.

EVOLVE Advice Advisers will focus on three hot topics: Waivers, European Travel and Inclusion. They will use real examples to highlight the key elements of what to consider for educational visits.

Critical incident specialists Pharos Response will use real examples to highlight the key elements you need to put in place to effectively manage an emergency on an educational visit.

An introduction to EVOLVEgo, the mobile companion to EVOLVE that enables staff to access visit information and manage key aspects of a visit while off site.

Explores how educational visits support the educational landscape and why they are increasingly important to curriculum quality, inclusion, personal development and pupil opportunity.

In this interactive advice session you'll be considering different inclusion scenarios, taking into account reasonable adjustments and what implications they might have on your visit.

Discover the human factors that affect human performance in high pressure situations and how to avoid these for successful visits. In this session, Andy Smith explores the concept known as ‘the Dirty Dozen’ - a model used in aviation to avoid human error.

Welcome and Keynote Speaker

In this session, PGL Beyond’s Head of Safeguarding & SEND explores how outdoor adventure and educational travel can be made more inclusive without compromising safety or quality. The session focuses on three key areas — SEND/ASN inclusivity, affordability and cultural/religious inclusion — and considers what these mean in practice for EVCs, safeguarding leads and visit approvers.